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Other Tips and Templates
The following standard procedures provide
pointers to assist in preparing for a training workshop.
Selection of participants
As a general rule, workshop organisers should use the following guidance
for selecting participants of all types of training (classroom or On-the-Job):
All relevant staff and partners in the country or region should be equally
considered for eligibility;
Participants should have the necessary prior basic knowledge
in the relevant thematic area to understand the training,
and demonstrate a skill gap in comparison to need (based on
their assessment work plan). The participants? assessment work plan should constitute
a basis on which future application of skills is planned;
Some participants may contribute as co-facilitators to some sessions,
with the objective of learning to be a future facilitator of that course.
The number of facilitators is kept to a reasonable number; the added value
of more facilitators must be substantiated. As a general rule, two facilitators
can train 20 people if they are all at the same level; some courses with field
work require two facilitators for 12-15 people.
Key document preparation
A brief training proposal, inclusive of participants list and budget,
is a useful initial document for communicating with the Capacity Building
team in WFP HQ or other persons/units who may be interested in supporting
the initiative. See the attached template:
Brief Training Proposal
Enough time should be given to adapt existing "standard"
training materials to the specific needs and context of the
region/local setting. External assistance can be sought if needed.
The material to evaluate the training results should be prepared beforehand.
This includes tailoring the
workshop evaluation form and preparing a
Assessment Test (KAT). Some training courses may already have standard KATs
which can be used or adapted by facilitators; contact the Capacity Building
team in WFP HQ to obtain them.
Facilitators' Tool Kit
For more detailed information on training needs analysis or planning and
designing a learning event, please consult the
Part One: Learning Event Design and Planning Guide,
sections 2 to 6 in particular.